Enrollment Procedures for College Credit Programs

Registration Procedures

Terms and Definitions

Credit: The credit is the unit of measure for college coursework.

Course Load: Full-time students must enroll for a minimum of 12 credits per term. The maximum class load is 18 credits. To receive overload permission, students must get approval from the campus Advising Center.

Prerequisites and Corequisites: Some college credit courses include specific requirements that must be met prior to enrollment. Specific requirements may include prerequisites (courses which must be satisfactorily completed prior to enrollment), corequisites (courses which must be taken at the same time of enrollment) or other specific conditions. Prerequisites and corequisites for any course are subject to change. Students must meet the prerequisite and corequisite requirements of any course at the time the student attempts to register for that course. If you have questions about the prerequisites or corequisites for a course, please contact any Advisor. The College reserves the right to drop a course from a student’s schedule if the course prerequisite, corequisite, or other specific conditions have not been met.

How to Register/Enroll

Florida State College at Jacksonville offers two ways to register. You are encouraged to register by web registration through your myFSCJ account. However, if you need additional assistance, please visit the Advising Center on any campus for registration assistance.

Schedule Changes and Add/Drop

Schedule changes may be made prior to the first day of classes or during the add/drop period advertised in the online class schedules.

Level changes (a transfer from one level of a class in a subject to another level) may be made after the final drop day with the approval of the instructor and appropriate academic dean.

Withdraw Without Penalty Date/Drop-Retain Record Date

Final drop day is the last day upon which students may drop a course without penalty and be eligible for a full refund of fees paid for that course. Courses officially dropped without penalty will be removed from the students’ records. The final drop day will be scheduled so that all students have an opportunity to drop a course on or after the first scheduled class meeting.

Cancellation of a Course by the College

If the College cancels a class at any time prior to its completion, students’ enrollment in that class will be cancelled and they will be entitled to a 100 percent refund of fees paid for that class, less any indebtedness to the College. The College will notify students and the College will initiate the refund process.

Transient and Concurrent Registration

Transient and concurrent registration is permitted between Florida State College at Jacksonville and other universities and colleges. If you are in good academic standing and have permission from your home institution to earn credit at Florida State College at Jacksonville to transfer back to your home institution, your steps to admission and registration are:

1. Obtain permission from your home institution academic advisor and follow your transient request procedures.

   1. If your school is participating in the FloridaShines Transient request system, go to the FloridaShines website. Follow the instructions and submit your request electronically. Florida public and state institutions are usually participants of FloridaShines.

   2. If your home school is not participating in the FloridaShines Transient request system, present a transient student letter at time of making application to Florida State College at Jacksonville as a non-degree transient seeking student.

2. Register for approved class(es); if you need assistance, schedule an appointment with an advisor.

Florida State College at Jacksonville students wishing to become transient students at other institutions should follow the steps to completing the transient student admissions application, as well as any additional requirements for that institution.

Suspension, Termination or Cancellation of Enrollment

The College reserves the right to suspend, terminate or retroactively cancel the enrollment of any student for any of the following reasons:

1. Disciplinary reasons.

2. Non-payment of course fees when payment is due, including non-payment resulting from returned checks or credit card payments.

3. Failure to meet the minimum academic standards of progress.

4. Failure to successfully complete course prerequisites.

Enrollment Verification

The National Student Clearinghouse is the authorized agency for providing enrollment verifications for Florida State College at Jacksonville.

Students who need an enrollment verification or certification for educational benefits to submit to a third-party can access self-service enrollment verifications 24/7 by logging into their myFSCJ account. Click on the Academic Records tile. Select Enrollment Verification. The document will be available after the final drop without penalty date for each session. Students will be able to print enrollment verification certificates to send to housing providers or other organizations requiring proof of enrollment; view enrollment history; check the deferment form and electronic notifications sent to lenders; obtain a list of student loan lenders and link to real-time loan information; and view enrollment verifications provided to student self-service providers at your request.

Enrollment verification documents the following: full-time enrollment is 12 or more credit hours, at least half-time is between 6 and 11 credit hours, and less than half-time is 5 or less credit hours.

Enrollment Procedures

Enrollment procedures for students entering Florida State College at Jacksonville’s college credit programs are different for students in varying circumstances. Below is a list of admissions categories. Find the one that best describes your situation and go to the section indicated to learn what is required for enrollment.

First-Time-In-College Degree Seeking Students

Applicants in this category are those who intend to earn a college degree and have never attended Florida State College at Jacksonville or any other institution. If this describes your situation, please take the following steps to enrollment:

1. Application and Fee: Submit an online application and the appropriate non-refundable application fee. Submit your application and all supporting materials by the published priority date of the term/session you plan to attend. After the published priority date, incomplete files may be deferred to the next term or session.

2. Apply for Residency:

   1. Log in to your application portal.

   2. Click “View” next to the Checklist Item “Residency Declaration.”

   3. Complete and submit the form.

   4. Monitor your texts, emails and phone calls for replies from Student Records.

3. High School Transcript:

   1. Submit an official standard or college-ready high school transcript or the equivalency of a high school transcript.

   2. If you graduated from a public school in Duval County after June 1989, St. Johns County after June 1993 or Clay County after June 1992, the College will automatically request your high school transcript after we receive your application. On July 1st of each year, the College requests electronic transcripts for all public school applicants who graduated in May or June.

   3. If you graduated from a private high school, or a high school outside of Duval, St. Johns or Clay counties, please have your high school send an official transcript with your graduation date indicated to: Student Records, Florida State College at Jacksonville, P.O. Box 40515, Jacksonville, FL 32203-0515.

   4. If you completed a home school program of study in Florida you must provide a notarized Home School Affidavit in lieu of a transcript.

   5. Transcripts must be submitted in English or with an official English translation.

   6. Individuals completing high school outside of the United States or U.S. Territories must submit a document-by-document evaluation of their high school transcript. The evaluation will be performed at students’ expense by a member of the National Association of Credential Evaluation Services (NACES) (visit the NACES website for a list of NACES members). Florida State College at Jacksonville will only accept evaluations from a NACES agency. Note: A document-by-document evaluation is only acceptable for submission of high school transcripts.

   7. Once a transcript is submitted, it becomes the property of the College and cannot be returned, photocopied or forwarded to another institution.

4. Orientation: Complete the online orientation module. Login to your myFSCJ account and select “Online Orientation” under the Useful Links section.

5. Assessment:

   1. Effective November 2013 under Senate Bill 1720, if you entered the ninth grade in a Florida public school in 2003 or after and you graduate from a Florida Public High school with a standard Florida high school diploma, or if you are a student who is serving as an active duty member of any branch of the U.S. Armed Services, you are not required to take placement testing.

   2. If you do not qualify for a testing exemption, contact the Assessment and Certification Center on campus and take the required assessment for course placement. Students with SAT or ACT report scores that are less than two years old may use their test scores for placement.

6. Advising: Connect with an Academic Advisor for your degree plan and course registration information. You can access campus Advising Center wait times or schedule an in-person or virtual appointment via the Advising Services website. Walk-ins are welcome at any campus Advising Center during business hours.

7. Financial Aid Application: If you are interested in receiving financial aid, complete a Free Application for Federal Student Aid (FAFSA) to determine your eligibility for financial aid. When completing the FAFSA remember to enter Florida State College at Jacksonville’s federal school code (001484). Completing the FAFSA is only the first step in the financial aid application process. To view your financial aid checklist, log in to your myFSCJ account.

8. Enrollment: During the appropriate registration period, register for the courses you plan to take this term using your myFSCJ account or contact an Advisor for assistance.

9. Tuition and Fees: Tuition and fees must be paid by the payment deadline. You can pay by mail, online, or by visiting the Student Financial Services Office on your chosen campus.

10. Identification Card: After registering, visit any campus to obtain your official Florida State College at Jacksonville identification card. Students are required to carry their FSCJ Student ID while on College property.

11. Parking Decal: Follow the FSCJ Parking Permit Registration Instructions to obtain a parking decal.

12. Deadlines, Policies and Procedures: Be certain to review important College policies and procedures in detail. They include policies and procedures related to drop deadlines, course withdrawal deadlines, standards of academic progress, financial aid eligibility requirements, standards of student conduct, grading, and student academic support services. Consult the college catalog and class schedule for this information.

Incoming Transfer Degree Seeking Students

If you have attended and received college credit from institutions other than Florida State College at Jacksonville and desire to complete your degree at Florida State College at Jacksonville, please take the following steps to enrollment:

1. Application and Fee: Submit an online application and the appropriate non-refundable application fee. Submit your application and all supporting materials by the published priority date of the term/session you plan to attend. After the published priority date, incomplete files may be deferred to the next term or session.

2. High School and College Transcripts: Have official transcripts from high school (or equivalent) and all colleges attended sent to Student Records, Florida State College at Jacksonville, P.O. Box 40515, Jacksonville, FL 32203-0515. Note: Failure to submit all transcripts will affect your financial aid eligibility. Once transcripts are submitted, they become the property of the College and cannot be returned, photocopied or forwarded to another institution.

3. Apply for Residency:

   • Log in to your application portal.

   • Click “View” next to the Checklist Item “Residency Declaration.”

   • Complete and submit the form.

   • Monitor your texts, emails and phone calls for replies from Student Records.

4. Residency: Submit appropriate residency documentation if you plan to claim Florida residency for tuition purposes.

5. Financial Aid Application: If you are interested in receiving financial aid, complete a Free Application for Federal Student Aid (FAFSA) to determine your eligibility for financial aid. When completing the FAFSA remember to enter Florida State College at Jacksonville’s federal school code (001484). Completing the FAFSA is only the first step in the financial aid application process. To view your financial aid checklist, log in to myFSCJ. All prior college coursework must be received and evaluated before you can be considered for financial aid.

6. Admissions Placement Survey: Go to any Assessment and Certification Center and complete an admissions placement survey (APS) to establish a course placement record and document previous coursework in English, reading and mathematics. Also, if you have ACT or SAT scores less than two years old, bring these along. You will be advised if any further testing is required. Effective November 2013 under Senate Bill 1720, some students may not be required to take placement testing. Visit the Assessment and Certification webpage to learn more.

7. Orientation: Complete the online orientation module. Login to your myFSCJ account and select “Online Orientation” under the Useful Links section.

8. Advising: Connect with an Academic Advisor for your degree plan and course registration information. You can access campus Advising Center wait times or schedule an in-person or virtual appointment via the Advising Services webpage. Walk-ins are welcome at any campus Advising Center during business hours.

9. Tuition and Fees: Tuition and fees must be paid by the payment deadline. You can pay by mail, online, or by visiting the Student Financial Services Office on your chosen campus.

10. Identification Card: After registering, visit any campus to obtain to get your official Florida State College at Jacksonville identification card. Students are required to carry their FSCJ Student ID while on College property.

11. Parking Decal: Follow the FSCJ Parking Permit Registration Instructions to obtain a parking decal.

12. Deadlines, Policies and Procedures: Be certain to review important College policies and procedures in detail. They include policies and procedures related to drop deadlines, course withdrawal deadlines, standards of academic progress, financial aid eligibility requirements, standards of student conduct, grading, and student academic support services. Consult the college catalog and class schedule for this information.

13. Degree Requirements: Transfer students must complete at least 25 percent of credit semester hours required for the degree at Florida State College at Jacksonville and meet all other Florida State College at Jacksonville educational requirements.

Evaluation of Other College Transcripts

Florida State College at Jacksonville evaluates transcripts from all previously attended colleges for degree seeking and career certificate students. Courses with a grade of A, B, C, D and P will be accepted in transfer. Grades of F, incompletes, withdraws, and audits will not be accepted in transfer.

Transfer credit and the assigned whole grades (plus or minus designations removed) are used in the calculation of the cumulative grade point average. Florida State College at Jacksonville does not evaluate transcripts for external agencies. Transfer credit may be accepted from degree granting institutions that are accredited at the collegiate level by an appropriate regional accrediting agency that is recognized by the U.S. Secretary of Education. Courses are also accepted from institutions recognized and participating in the Florida Department of Education Statewide Course Numbering System. Transfer courses are subject to a course-by-course evaluation process to determine if the course is equivalent to courses offered at Florida State College at Jacksonville.

For courses that are initially deemed nontransferable to Florida State College at Jacksonville, the following supporting documentation must be submitted, by the student, for each course requested for reconsideration: 1) a copy of the course syllabus (syllabus must include the course title, course length, course description and text used), and 2) verification of faculty credentials including college transcripts, professional licensure and/or certifications, and work experience in the field. The course syllabus must be the syllabus from the specific course section and semester that appears on the transcript. The faculty credentials must reflect the credentials at the time that the professor taught the course specified on the transcript.

Quarter credit hours from external colleges are converted to semester credit hours at the rate of one-quarter hour is equivalent to 0.67 semester-hours. For example, a three-quarter credit hour course becomes a two-semester hour course, and a five-quarter credit hour course becomes a three and one-third-semester credit hour course. If quarter hours have been transferred, consult with your Advisor to ensure that program credit hour requirements will be met.

Non-Degree-Seeking Students

Students who desire to take college credit courses but do not intend to earn a degree at Florida State College at Jacksonville should submit an online application and pay the appropriate non-refundable application fee. Transcripts may be required to show proof of completion of course prerequisites. Placement testing may be required if you desire to enroll in mathematics, English, or reading courses. Please note that non-degree-seeking students cannot be certified for financial aid. Students who desire to switch to a degree seeking status in the future should contact an Advisor and follow the procedures for degree seeking students. Non-degree seeking students are required to obtain and carry a Florida State College at Jacksonville identification card.

High School Students

Dual Enrollment for High School Students

The dual enrollment program enables qualified high school students to earn simultaneous high school and college credit. Eligible students include Duval and Nassau high school students whose county school board, private school, or home school has an articulation agreement with Florida State College at Jacksonville. These students must possess established high school grade point averages and must earn the required college ready scores on the Postsecondary Education Readiness Test (PERT), Accuplacer Next Gen, ACT, or SAT to qualify.

Upon successful completion of college courses, students will also earn high school credits. Dual enrollment students are not permitted to perform any registration activity (enrollment, withdrawal, dropping or adding classes) independently.

Initiation of dual enrollment for public school and private school students will begin with the student’s guidance counselor who will provide documentation for verification of eligibility to include a copy of the transcript reflecting the appropriate grade point average and an official copy of qualifying test scores.

Home school families will provide copies of the home school transcript and official copies of qualifying test scores to verify eligibility.

Students will then complete the online application which will include the generation of an e-mail to the student’s parent or guardian to approve the student’s participation in the dual enrollment program.

Dual enrolled high school students are not required to pay an application fee to enroll in dual enrolled classes. For additional details, please contact your Dual Enrollment coordinator.

Early Admission Students

Early Admission is a dual enrollment program that allows high school scholars to enter Florida State College at Jacksonville as full-time students at the end of their junior year. Students earn college credits and still graduate with their high school class. The program is governed by the dual enrollment requirements listed above, with the exception of requiring an increased high school grade point average.

Early College Students

Early College is a dual enrollment program that may lead to the completion of an associate degree or technical certificate concurrently with a high school diploma. While this program also has the general eligibility requirements listed above, individual Early College programs may have additional requirements.

International Students

For admission purposes, applicants are classified as international students only if the applicants require the College to issue an I-20 to be presented to a U.S. Embassy or Consulate to apply for a student F-1 visa. Individuals who have been admitted to the United States as immigrants and have been issued resident alien numbers are not classified as international students for admission purposes. These individuals must follow the special admission classification procedures for non-U.S. citizens (lawfully approved permanent residents, temporary permanent residents, asylees, and refugees) and non-immigrant visa holders. International Students on an F-1 visa may take non-credit courses in English language instruction through the English Language Institute (ELI). They may also take college credit courses as degree-seeking students in the Associate of Arts (A.A.) degree, an approved Associate in Science (A.S.) degree, or an approved bachelor’s degree program.

College Credit

College credit degree seeking international student (F-1 visa) applicants must:

1. Complete an application for international admission as degree seeking students.

2. Provide proof of previous education as follows:

   1. Secondary records must have a minimum of a document-by-document evaluation with a high school foreign language identification from a NACES approved foreign credential evaluation service (visit naces.org/members for a list of NACES members).

   2. Postsecondary records must include a course-by-course evaluation from a NACES approved foreign credential evaluation service.

   3. Students transferring from a U.S. college are required to submit official transcripts from all colleges attended in addition to proof of high school completion or its U.S. equivalent. Submission of foreign high school requires a NACES evaluation as stated above.

3. Provide proof of proficiency in the use of the English language. Students from non-English speaking countries must submit to the College Admissions Office an original copy of satisfactory scores on the TOEFL (Test of English as a Foreign Language), available through the Educational Testing Service, Rosedale Rd., Princeton, N.J. 08541, or the IELTS (International English Language Testing System). View minimum required test scores on the FSCJ International Admissions website.

4. A statement showing that financial resources are available for travel, tuition and fees, books, and living expenses while in school. Applicants will also be requested to show evidence that there are funds to cover these expenses on deposit.

International college credit degree seeking applicants will not be considered for admission until items one through five have been received. To be considered for any term, all items must be received by the published deadline for the applied term. Florida State College at Jacksonville provides campus housing at 20 West Housing near the Downtown Campus. For more information, visit the 20 West Housing webpage. International students accepted for admission will be notified of their acceptance and will be provided with Form I-20 as required by the U.S. Department of Homeland Security. International students should be enrolled in and satisfactorily complete a minimum of 12 credit hours for the fall term and 12 credit hours for the spring term. Please refer to International Admissions for application documents and for published deadline dates. For more information, contact the International Student Services office.

Prior to registration, international college credit A.A. or A.S. degree-seeking students take a college placement test to determine their proficiency in English, reading, and math. Based upon the results of this placement test, students may be assigned to English for Academic Purposes (EAP) classes, the English Language Institute (ELI), or preparatory math, English composition, or reading classes. These classes may not be counted for transfer or graduation. These additional courses will add additional terms and students will be required to include this additional expense when calculating the necessary funds to complete their degree program.

Admission to Florida State College at Jacksonville as an international college credit degree-seeking student does not guarantee admission into a Selective/Limited Access program or a bachelor program. Additionally, students must have earned an associate degree (60 college level credits) from a regionally accredited U.S. college or university, or if foreign, the equivalent of an associate degree from a regionally accredited U.S. college or university, prior to applying for a bachelor program. Please consult the International Student Services Office for a list of eligible Selective/Limited Access or bachelor’s programs for F-1 international students.

For additional information, visit the International Student Services Office or email fscjinternational@fscj.edu.

English Language Institute

For admission to the English Language Institute, students must:

1. Complete an online application for international admission and indicate English Language Institute.

2. Provide a copy of the title page in applicant’s passport as well as any dependent who might accompany the applicant.

3. Provide a statement showing that financial resources are available for travel, tuition and fees, books, and living expenses while in school. Applicants will also be requested to show evidence that there are funds to cover these expenses on deposit.

It is important to remember that the application for admission will not be reviewed until all required documents are received. If the applicant is accepted for admission, the applicant will receive an I-20 and official acceptance letter. Students with questions should contact the English Language Institute at eli@fscj.edu.